Welcome
In the following pages you will find an array of options and ideas for your event. Whether you are planning a meeting, a fundraiser, a wedding or a barbecue, we are delighted to work with you to create a perfect event for the occasion.

We can serve your guests a gourmet and environmentally friendly meal! our culinary professionals take great pride in using sustainable and organic foods to create fresh, healthy and delicious menus. We use certified organic produce, grown locally whenever possible. Our fresh meat, lamb, pork and poultry is hormone and antibiotic free. As your budget permits, most any menu item can be organic and/ or sustainable.

To plan your event, or for further assistance, please contact your Catering Department at 717.291.4322 or email us at catering@fandm.edu.

Planning your Next Event

Reserving a Location
Whether the event is to take place on or off campus, the location needs to be confirmed by you before we can deliver.

Room arrangements and inquiries regarding the use of event spaces on the Franklin and Marshall College Campus should be directed to the College's Reservation desk at least 2 weeks prior to the event. Please call 717.291.4287 to make these arrangements and they will determine the space availability according to your requirements.

After booking a room on the Franklin Marshall Campus for an event in the Steinman College Center, please contact their Building Manager at 358.4492 to make arrangements for tables, chairs, trashcans and other furniture pieces and any audio/ visual equipment for the room set up. For all other event space on Franklin and Marshall Campus, contact Facilities and Operations' coordinator of Conference Events at 291.3900 to make these arrangements for these items.

Arrangements and seating options for the Catering Suite are done directly with the Catering Department.

All Catered Set Ups and Break Downs
Allow 2 hour set up and clean up.

Contact the Catering Office
Please contact the catering office at least 10 days prior to the event. We will either make arrangements with you by telephone, fax, email, and website or by appointment. For more complex events, we will set up an appointment time with the Catering Director.

Food and Beverage Orders
Food and beverage orders require a minimum of 10 days notice. The Catering Department will try to accommodate requests for services within reason, but unfortunately can not guarantee service of all short-term events.

To determine your food and beverage needs, please review this site. If you would like to design a special menu with our chef, we will be happy to customize one with you. Once your selections are made, a Function Sheet will be prepared and provided to you.

Confirmation of Details
After finalizing the details of your event, you will receive a contract confirming all the details of the event. Please carefully review all the information for accuracy and completeness; sign and fax to the Catering Office at 717.358.4469. For all campus events please include Account Number to be billed.

Menu Changes
Any requests for changes to menu items must be made as follows:

These changes are not considered approved until a revised Catering Contract is and sent to you for your approval. The revised Catering Contract needs to be signed and returned to the Catering Office.

In the event we are unable to provide you with a particular menu item, we will notify you as soon as we are aware of the situation and make recommendations for substitutions appropriate to your event and budget.

Guarantee Policy
To ensure proper service, final guarantees of guests must be confirmed with the Catering Office three (3) business days prior to the event. For all weekend functions, the final guarantee of guests is required by 12 noon Wednesday prior to the event. Charges will be billed for the guaranteed number or actual attendance, whichever is higher. If a final guarantee is not confirmed within three (3) business days, we will prepare for the estimated number and charge accordingly.

Cancellations
There is no charge for events cancelled at least three (3) business days prior to the event. Cancellations made less than three (3) business days prior to the event will be charged for costs to that point. Cancellations made the day of the event will incur 50% of the charges. If the College is closed due to inclement weather, all catered events will automatically be cancelled and we can assist you with rescheduling at a future date.

Payment
All catered events must have a secured payment method prior to the function. Account Numbers, Visa, Mastercard, and Cash are all acceptable methods of payment. Non-College groups are required to make a deposit of 75% of the estimated total when the Function Sheet is signed with balance due at the conclusion of the event. Tax exempt organizations are required to submit a copy of their exemption certificate prior to their date.

The following taxes are additional to the prices for non-college groups:
6% State Tax

Minimum Charges
There will be a $15.00 set and clean charge for orders under $35.00. All deliveries will incur a $15.00 delivery fee. A $25.00 charge will be incurred for any catering events beyond the normal service hours of 7:00 a.m. - 8:00 p.m.

Service Equipment
Our Catering Department provides high quality plastic products as standard for all events and menus.

If you require China service, the following fees apply:

To ensure orderliness at events when China is used, it is our policy to provide wait staff for a charge. See service staff section for a breakdown of charges.

Linens
We will provide basic linens for food and beverage tables at no charge. If you would like basic linens to be place on guests tables for seating purposes, receptions, breaks, meeting tables, boxed lunches, and any other table that will not be used for guest set up there will be a fee of $6.50 - $20.25 charged based on the size of your tablecloth. We can also provide napkins to suit your color scheme for $0.65 each. Specialty linens including placemats are available upon request for an additional charge. The Catering Department can discuss these options with you.

Floral
We will be happy to order, receive and handle specific floral and decorative requests for an additional fee determined in accordance with your specific needs.

Service Staff
Continental breakfasts, breaks, and recetions are priced for self-service. Buffet style functions are staffed with one attendant for every 50 guests and are included with the per person price. All waited meals are included. Served meals are priced on an individual basis.

Catering Equipment Loss
As the host of your event, you are responsible for the equipment we have provided for the service of the event. Any missing equipment or equipment damaged by guests will be charged to your account, at replacement cost. In the occurrence of a very large event, specialty equipment may need to be rented. We can provide this for you at an additional charge.

Sustainable and Organic Menus
Our culinary staff is happy to produce a sustainable and/or organic menu for your event. We can create fresh and healthy meals using local products that are free of pesticides, hormones and antibiotics. Some items may be limited based on availability. Please plan on paying an additional 35% per person for orders overe $14.00 per person only.

Food Removal Policy
Due to health regulations, it is the policy of Franklin and Marshall College that excess food items from events cannot be removed from the event site. Items purchased for pick up should be properly stored prior to the event and removed and disposed of by the host of the event.